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2019 Registration

2019 REGISTRATION DATES

  • Mar. 01 – Mar. 15: Early online registration for CW residents and returning CWST Stingrays ONLY!
  • Apr. 1 – April 30: Open online registration
  • Apr. 26, Thurs: New Swimmer & Hope Team tryouts 4:00-6:00 pm at the CW pool
  • May 1 – May 5: Late registration with a late fee of $25
  • May 5 – Volunteer deposit deadline

Registration fees will be paid online during the registration process. Sibling discounts can be attained by registering siblings together and paying a single registration total (when registered separately, each child's fee will be $120 - no exceptions or refunds). Sibling discount does not include junior coaches, junior coaches will be provided a registration discount code. The registration fee schedule is as follows:

fee total
1 st Swimmer $120   $120
2 nd Swimmer $100 $220
3 rd Swimmer $100 $320
4 th Swimmer $75 $395
5 th Swimmer $0 $395

2018 REGISTRATION INFORMATION

All registration is done online. Online registration will remain open until we reach the team limit of 200 swimmers or May 5th, whichever comes first. Parent participation throughout the season is mandatory and all families have volunteer responsibilities totaling 5 work shifts (or 50 points) for the season. We understand that there are extreme cases where families are unable to meet the mandatory 5 work shift (50 point) minimum, and there is a $175 volunteer buyout fee that can be paid with registration to exempt your family from volunteer responsibilities. Families that do not remit the buyout fee with registration MUST provide a volunteer deposit check in the amount of $175 that will be held throughout the season pending your satisfaction of 5 work shifts (see the Parent Memorandum of Understanding and Waiver & Release of Liability at the Forms page of our website for details).

Step 1 - Go to the website at cwstingrays.com
Step 2 - Register siblings together to receive the sibling discount and pay the registration fees online
Step 3 - Submit your $175 volunteer deposit check payable to CWST by either handing it to any board member at the pool during the first week of practice or mailing it to:

CWST Treasurer
  13815 Vinehill Drive
Sugar Land, TX 77498

Volunteer deposit checks are due by Friday, May 4th or your swimmer will no longer be allowed to practice, your spot on the roster will not be reserved, and your registration fee will not be refunded. YOUR REGISTRATION IS NOT COMPLETE UNTIL THE $175  VOLUNTEER DEPOSIT HAS BEEN RECEIVED! Remember that this check will only be cashed if you fail to complete your mandatory 5 work shifts (50 points), and it will be returned to you or destroyed at the end of the season if you satisfy them. If you have any questions regarding volunteering or the volunteer deposit, please don’t hesitate to contact the board @ covingtonwoodsstingrays@gmail.com

2018 HOPE TEAM REGISTRATION INFORMATION

The goal of the Covington Woods Hope Team is to help potential swimmers (ages 4-8 years as of May 31) learn proper stroke technique and become proficient enough to participate on the CW swim team. The Hope Team was created specifically as a benefit to our CWST family as well as the CW community. As such, priority is given to those with a sibling on the team and to Covington Woods residents (when space permits, others are welcome). The Head Coach, Assistant Coaches, and Junior Coaches help instruct our Hope Team which, for safety and instructional attention, is limited to 18 members and filled on a first come, first served basis. The registration fee is $150, is non-refundable, not pro-ratable, and is not subject to any discount. The Hope Team practices daily after school for approximately 4-5 weeks (see times per the practice schedule on the website) starting at the beginning of May and ending with the Hope Team Meet on the Wednesday before the last day of school in FBISD. (Typically, Hope Team will not practice the day of Team Pictures, Time Trials, or Memorial Day – check the schedule at the website for details). Transition to CWST is contingent on all of the following:

  • Ability to swim one length of the pool without touching the sides, ropes, or bottom and without stopping
  • Number enrolled on CWST (maximum 200 per Southwest Houston Recreational Swim League)
  • Approval by the Head Coach

If a Hope Team member qualifies to join the CWST and space on the team is available, he or she will secure a spot on the team and there will be no extra registration costs (however, a volunteer commitment and $175 volunteer deposit check will be required). At any point during the summer swim season that all of the above criteria are met, a tryout may be scheduled with the Head Coach.

If you are interested in registering your child for the Hope Team, please contact Jenny Miertschin, Vice President, CWST Board, at  jmgalleries@gmail.com to be put on a list in first come order. Then bring your child along with either:

1) A CWST swimmer registration confirmation (showing the child has a sibling on the team), or

2) 2 acceptable proof of residency documents from different agencies/companies establishing residency in Covington Woods (examples include but are not limited to a valid, unexpired TDL/voter registration card/CHL/military ID or any utility bill/mortgage statement/bank statement/credit card statement/ preprinted paycheck stub dated within the past 90 days)

to the new swimmer & Hope Team tryouts (see Registration Dates above for details) where the coaches will determine whether your child should register for the swim team or the Hope Team. After evaluating all prospects with a sibling on the team or living in CW, any remaining openings will be filled with new or non CW-resident families. Once practices begin, if a child gets moved up to the swim team, the next child on the list will be contacted to come fill the opening at which time the Hope Team registration fee of $150 will be due, regardless of the time remaining. If you have any questions about Hope Team registration or wish to be placed on the Hope Team list, please contact Jenny Miertschin @ jmgalleries@gmail.com.

Parent/Guardian Information

At least one parent/guardian registration is required.
New accounts will be sent an email confirmation message with instructions to setup a password.

At least one parent/guardian email address must be provided.
Check the boxes to indicate which parent/guardians should receive team-wide emails.

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Athlete Information

Enter the information for each athlete being registered below. At least one Athlete registration is required.

First Name * Preferred Name Middle Initial Last Name * Gender * Birth Date *
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Home Address

Parent Memorandum of Understanding

VOLUNTEERING

As a part of the Southwest Houston Recreational Swim League ("SHRSL”), the Covington Woods Swim Team("CWST”) must meet all of the league’s Rules and Regulations (available at www.shrsl.org). Parent participation throughout the season is required to be in compliance with SHRSL rules. CWST has a variety of tasks and duties based on your interest and time of availability and can accept volunteer work from either parent or even a swimmer or sibling in some cases. All families have volunteer responsibilities totaling 6 work shifts for the season… YOUR INVOLVEMENT IS MANDATORY. We understand that there are extreme cases where families are unable to meet the mandatory work shift minimum, and there is a $175 volunteer buyout fee that can be paid with registration to exempt your family from volunteer responsibilities.

Families that do not remit the $175 buyout fee with registration must provide a check payable to CWST in the amount of $175 that will be held throughout the season pending your satisfaction of 5 work shifts. Checks can be mailed to CWST Treasurer, 13815 Vinehill Sugar Land, TX 77498 or turned in to any board member at the pool during the first week of practice. After that, swimmers will not be allowed to practice until their check is received by the board. This check will only be cashed if you fail to complete and/or miss your mandatory work shifts, and it will be returned to you at the end of the season if you satisfy them. It is our hope to avoid additional fees to our swimmers’ families. If you have any questions, please don’t hesitate to contact the Parent Worker Coordinator, CWST Board..

PARENT DECLARATIONS

  • I confirm that the above swimmer(s) can swim the length of the pool required by their age group and have a basic proficiency in the strokes required by their age group, and I understand that they will be evaluated on their swimming abilities and that the coaches have the final decision as to whether they meet the requirements for participation.
  • I understand that any misconduct by the above swimmer(s) may result in disciplinary action up to and including removal from the team in accordance with the Contract of Expectations agreed to by my swimmer(s) with this registration.
  • I understand that webmails are the team’s primary method of communicating with me and I authorize the team to communicate with me via webmail at the valid email address(es) provided with this registration.
  • I understand that participation on the CWST is completely voluntary and that there are inherent risks in swim team. I DO NOT hold CWST, the coaches, the CWST Board Members, the Covington Woods HOA, or any involved liable in case of an accident traveling to and from or during participation in scheduled activities. In case of emergency, I give CWST permission to provide any and all emergency treatment deemed necessary.
  • I understand that my family is responsible for 6 work shifts during the season and that if we do not meet this commitment the team will accept my $175.00 buyout check in exchange for exemption.
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Volunteer Opt-Out
Contract of Swimmer Expectations

I am a member of the Covington Woods Swim Team and am aware of and promise to meet the following expectations in order to remain on the team:

I am expected to be a good role model because the younger ones look up to me and may not only copy my strokes, but my behavior.

I am expected to swim all the events that i have been enter in a meet, regardless of which heat or if it is my worst stroke.

If 11 & Up, I am expected to swim the 100 IM at least one meet per season.

I will swim at least 4 events at Meet of Champions, preferably all 5.

I will notify the head coach in writing if I must miss a meet, preferably at the start of the season, but definitely as soon as possible. If I become sick on a Monday morning, I will call the head coach and let them know before the meet that I will not be there because my teammates are counting on me.



The following are considered violations of this contract:

Profanity\Cursing

Poor sportmanship

Poor effort

Missed races

Refusal to swim assigned strokes

Disrespect to coaches, board members or adults

Horseplay, running or diving inside the pool outside of coach's instructions

Smoking, extreme disrespect, physical contact and threats of violence - considered 3rd offense and result in immediate removal from the team



Any violation of this contract will result in the enforcement of the team's 3-Strike Rule. which is as follows:

First Offense: I will be punished at the next practice via an appropriate combination of calisthenics, working on my least favorite stroke, ect.

Second Offense: I will be denied all participation in the next meet and will be removed from further consideration for all special awards (including high-point).

Third Offense: I will be removed from the team without a refund of registration fees and without a trophy.

With each offense, written notice will be sent home with the swimmer as well as a follow-up from either the head coach or board president.

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SHRSL Waiver

In consideration of being allowed to participate in the SHRSL swimming program (in any manner) and related events and activities, the undersigned Parent/Guardian (or Participant if 18 or older):

  1. Agree that prior to participating, they each will inspect the facilities and equipment to be used, and if they believe anything is unsafe, they will immediately advise their coach or supervisor of such condition and refuse to participate.
  2. Acknowledge and fully understand that each participant will be engaging in activities that involve risk of serious injury, including permanent disability and death, and severe social and economic losses which might result from their own actions, inaction, or negligence of others, the rules of play, or the condition of the premises or of any equipment used. Further, there may be risks not known to us or not reasonably foreseeable at this time.
  3. Assume all the foregoing risks and accept personal responsibility for the damages following such injury, permanent disability or death.
  4. Release, waive, discharge and covenant not to sue SHRSL, their respective administrators, directors, agents, coaches, and other members of the organization, other participants, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of premises used to conduct the events, all of which are hereinafter referred to as "Released Parties”, from demands, losses or damages on account of injury, including death or damage to property, caused or alleged to be caused in whole or in part by the negligence of the Released Parties or otherwise.
  5. Agree to abide by all UIL/SHRSL rules and regulations governing coaches and UIL participation.

rev. 02.23.16 sbx

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Covington Woods Resident